カテゴリー 全て - delay - reactions - expectations - team

によって Ruth Serlin 11か月前.

74

BVA/VCMS/VDST Webinar 1

The document discusses the critical aspects of handling client interactions and expectations in a veterinary clinic setting. It emphasizes the importance of clear communication among team members and with clients, especially when dealing with issues related to cost discrepancies, appointment delays, and service expectations.

BVA/VCMS/VDST Webinar 1

Slide b

Slide a

BVA/VCMS/VDST Webinar 1

Discharge receptionist

Cost expectations - Wrong price - basic bts and added BP chk and no nails.
Team communication

Ongoing communication about details Handover needs to be done well Next step- what now needs to be on the documents etc- together with the price- Booking in phone appt for results etc Expectations on timescales. remember the admission? Need to recognise this clients; journey through our system- who does he meet on the way? What impact does that one person have?

Apology that he's disappointment- Acknowledging it, ownership about what next- can't solve, but recognise the impact Create the opportunity for de-escalation- can you nip it in the bud?

Money- team consistency- what's team message when things have changed?

You know- previous experience Send email to PM and do a complaint Policy- Can you pay now and we will refund you if necessary. Things do cost money Nurse must have forgotten BP check is our policy now

Discuss in more depth

Receptionists/accounts

Consult Vet->nurse

Nurse
Nail clip Not done
BP check
Takes full panel
Checks in what's happening- back up with the vet

Subtopic

No checks no introduction No explanation
Setting the scene
Baggage
Rapport
Empathy

Towards the cat

Hear wife is unwell

Vet-
Anything you are worried about? anything changed? Check in what we are doing today

Expectations- find out what the client thinks, and how they want information, benefit to the animal, what's next

Also- consent in advance- what questions do you have?

Reading the room & checking by verbally asking

No rapport no estimate No consent form/incomplete

Capacity Can they read Informed consent

Arrving Receptionist

Nail clip
Team comms Keeping the receptionist updated-
Behaviour of the others - understanding each other's pressures
Delay
How to communicate the delay

Thankyou for your patience, how can we make this easier? Can we rebook to suit you?

telling them to wait- 'there's been an emergency. No options for rebook

Understanding reactions- Baggage - what's in the suitcase here? Unwell wife? Nail clip is very important- she keeps snagging the nails on the bedding ND- Autistic people find waiting hard - pacing Heard of hearing. So many escalations are related to perception of reactions vs the full issue! Distressed people - angry people.