Freelance Event Organisers and Guides in MICE
Freelance
They are responsible of collecting payments and sometimes they don't have enough power to face with clients who don't pay
Total responsibility
You are running your own business and must make many decisions
Sporadic works
Periods of the year in which they don't receive benefits
responsible for finding and funding their own insurance
Taxes
Set their own fees
Work in different projects at the same time
Flexibility
Independece
Ability to choose the workload
Freedom of clients
They can choose the clients they want to work with
Should an agency hire a freelance?
Disadvantages
Freelance per hour fee must be kept confidential (they are higher than the permanent staff ones)
Commitment of the freelance
Advantages
Allos the DMC to have an smaller structure
Freelance is an expert that helps in overwork moments
Confidenciality
Freelance pays for her own taxes and costs
Official Guides in MICE
Service at a gala dinner venue
On site guides
3. At the venue
Guides go around the venue and ask guests if they are interested in receiving information
Each guide stays at one point and explain that specific area
Explain the main venue features in small groups
2. Start the explanation en route to the venue
1. Start at the hotel
Official guide badge must always be visible
Make sure that the guide knows the venue very well
If the venue is unknown, the guide must visit it beforehand
A person that can do visits for MICE events upon request
Wait for guests already at the venue
On the event date guides go to the venue in advance
Escort the group to a venue
Guide groups
Event planner freelance
Important aspects to take into account
Dress code
Attitude
Image
types
Outgoing
Person that supervices, controls and executs on site services during the visit of a group to an outgoing destination
Service starts
Go to the destination in advance and wait for the group there
Freelance travels with the group
Incoming
Person that supervices, controls and executs on site services during the visit of a group to an incoming destination
Duties
Write and send proposals
Being the intermediary between the venue management and the staff
Supervise and control services
Inspection visits
Support in case of incidents
F&B services & Activities
Meet & Greet at the airport
Hotel Check-in and Check out
Accounting
Control de logistics of the event
Contact with suppliers
Hire technical equipment
Book entertainers
Hire catering companies
Hired by
DMCs
Direct client that the event planner already knows
Self-employed person that organizes an event
Whole event
Partial Services
