Freelance Event Organisers and Guides in MICE

Self-employed person that organizes an event

Partial Services

Whole event

Hired by

Direct client that the event planner already knows

DMCs

Duties

Contact with suppliers

Hire catering companies

Book entertainers

Hire technical equipment

Control de logistics of the event

Accounting

Supervise and control services

Hotel Check-in and Check out

Meet & Greet at the airport

F&B services & Activities

Support in case of incidents

Inspection visits

Being the intermediary between the venue management and the staff

Write and send proposals

types

Incoming

Person that supervices, controls and executs on site services during the visit of a group to an incoming destination

Outgoing

Person that supervices, controls and executs on site services during the visit of a group to an outgoing destination

Service starts

Freelance travels with the group

Go to the destination in advance and wait for the group there

Important aspects to take into account

Image

Attitude

Dress code

A person that can do visits for MICE events upon request

Guide groups

Escort the group to a venue

Wait for guests already at the venue

On the event date guides go to the venue in advance

Service at a gala dinner venue

Make sure that the guide knows the venue very well

If the venue is unknown, the guide must visit it beforehand

Official guide badge must always be visible

On site guides

1. Start at the hotel

2. Start the explanation en route to the venue

3. At the venue

Explain the main venue features in small groups

Each guide stays at one point and explain that specific area

Guides go around the venue and ask guests if they are interested in receiving information

Advantages

Freelance pays for her own taxes and costs

Confidenciality

Freelance is an expert that helps in overwork moments

Allos the DMC to have an smaller structure

Disadvantages

Commitment of the freelance

Freelance per hour fee must be kept confidential (they are higher than the permanent staff ones)

Advantages

Freedom of clients

They can choose the clients they want to work with

Ability to choose the workload

Independece

Flexibility

Work in different projects at the same time

Set their own fees

Disadvantages

Taxes

responsible for finding and funding their own insurance

Sporadic works

Periods of the year in which they don't receive benefits

Total responsibility

You are running your own business and must make many decisions

They are responsible of collecting payments and sometimes they don't have enough power to face with clients who don't pay